How To Plan The Perfect Group Business Trip

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Employees always look forward to the opportunity to get to travel for work and mix a little business with pleasure. As the planner, it’s your job to make sure it all goes off without a hitch.

There are a few key areas you should focus in on if you want to organise the perfect group business trip. Paying attention to the details is going to be essential if you want to make sure the getaway goes smoothly for everyone. Take time to learn what it’s going to take to impress your guests and ensure a safe and fun travel experience for those involved.

Stay at A Nice Hotel

The accommodations matter a great deal to people when they’re travelling for business. They work hard all year and are looking forward to being spoiled a bit by staying at a nice hotel. Do your homework and pick somewhere that’s truly stunning and impressive, but also in your budget. The answer is out there, but you may need to do a little digging to come up with the right solution. Also, make sure there are plenty of nice amenities to go along with your stay.

Have Activities Scheduled

While it’s true you’re going away for business, this doesn’t mean your attendees will be in class the entire trip. There will likely be some free afternoons and evenings where your employees will want to be entertained. Sponsor a few company events such as a nice dinner and visit a place like the Escape Room Milwaukee, Wisconsin to mix in a solid teambuilding activity. It’s the perfect opportunity to put them to work solving a series of mysteries and have fun all at the same time.

Share Important Details in A Timely Manner

Plan the perfect group business trip by communicating important details to your attendees in a timely manner. For example, announce when registration is open, how to make their travel accommodations and tips for preparing for the meeting in advance. Your business trip will become quickly disorganised if you’re scrambling at the last minute and not able to answer important questions your employees have about the details.

Make A Plan

It’s not a smart idea to travel without having a specific plan in place outlining where you’re going to be each day and at what time. Be specific in your itinerary so that everyone knows the places they need to be throughout the trip. Include all relevant logistics and schedules in your communications, ensuring everyone is on the same page. You’ll regret trying to wing it and not having a plan once everyone has reached the destination and they want to know what’s happening next. In addition to sorting through the details ahead of time, always have a backup plan in place for any mishaps or last minute changes.


These are a few suggestions that will help guide you in preparing the perfect group business trip. It’s important for you to step up and be a leader in this situation so no one’s left in the dark about what’s going on. Have fun with it and learn from any mistakes you make so you can avoid them in the future.

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